How to Use Scheduled Automations (New Panel Version)
Prey automations allow fleet Managers to schedule Prey actions on their devices, such as the Lock, Alert, and Alarm, to be executed upon a specific trigger, like a specific date, time, or change in conditions. For instance, a curfew lock can be set from Monday to Friday at 6 pm to deter out-of-hours device usage.
How do Automations Work?
Automations were designed to save you time by streamlining actions you would otherwise have to execute manually. By setting up automation rules, you can trust that an event will trigger an action.
What events can trigger an automation?
You can select one of the following time rule-based options:
- Exact time: Set an action with a specific date and execution time.
- Repeat in time: Set one to be executed on specific days and hours, recurrently or in a date range.
Or you can select one of the following evens:
- Low battery: Activate a reaction when the device’s OS detects that the battery power level is low.
- Hardware changes: Trigger a response when Prey detects a change of hardware in a device. Hardware changes are any hardware component changes that occur since the last connection with Prey, specifically, System, Motherboard, CPU, RAM or Network Interfaces.
- Stop Charging: Detect when a device has been unplugged from its power source and react to it.
- Start Charging: Detect when a device has been plugged from its power source and react to it.
Due to limitations placed by Apple on iOS devices, only time rule-based options and the low battery event are available for iOS.
How to Create Automations
First of all, select which devices you would like to be affected by the automation directly from your Device view, and then click the "Automations" button on the top bar.
Once the modal appears, name your automation. Something that is easy for you to remember why it was created is always a good advice.
Next, select the type of rule that you would like the automation to be triggered with. Click on the toggle of the type of trigger you want to set, and chose the one that applies to the purpose of your automation.
Time Rule Based Triggers
Click on the date field, and a calendar will appear that will allow you to choose the date in which you want your automation to run. Do the same for the time when you want the action to be triggered.
Repeat in time
For options that will repeat in time, select the days of the week in which you want the action to be executed, and the time at which it will be triggered. You can optionally set a date when the automation will stop executing.
Event Based Triggers
Choose the type of event that you would like to trigger the automation, and whether you want the automation to run on a date range (for instance, from March 1st to March 20th,) or to be repeated in time (for instance, every Monday from 6pm to 7pm.) If you choose the Repeat in time option, you can optionally pick a date on which the automation will run for the last time.
Once you're done setting-up how your automation should behave, it's time to select the action you would like to run when it's triggered, in the very same modal.
You can send a Message, sound an Alarm for 30 seconds, Lock the computer behind a custom password, or Mark as Missing, which will start gathering location and device data to generate missing reports. Once you're happy with the configuration, hit Create and your automation will be saved.
Reviewing your Automations
You can review all the automations you've created by going to the top menu in your panel, and selecting Automations.
On the left-hand side of the screen, you will be able to see all your created automations. If you want to delete some of them, just click on the checkbox next to the automations you want to delete, and then click on the Delete button that will appear on top.
Prominent in the center of the screen, you will see the details of the automation you've selected.
Keep in mind that automations cannot be modified. If you need to change the devices that will be affected, modify the actions that will execute, or alter the trigger, you will have to delete the automation and create a new one.
1. Name and creation date: Here you can find the name you've chosen for your automation, along with the date and time on which it has been created.
2. Automation details: In this section, you can find the event that will trigger the automation, and whether it will repeat in time or not, and when it will end.
3. Action: Here you'll find the action that will be executed upon triggering, along with any customized information.
4. Device list: The device list will show you all the devices that have been added to the automation, along with a summary of devices that are currently waiting for the trigger, and devices that still need to connect to the internet in order to be added.
Once the last instance of a recurring automation executes, it will no longer have the Active tag, and will be moved to the Archived section. If you wish to delete an archived automation, just follow the same directions as for an active automation.
We're sure Automations can help you save a lot of time in contrast to manual tasks, so just give them a try! If you need any assistance in setting them up, or require any help whatsoever, drop us a line to firstname.lastname@example.org and our support team will be more than happy to help you!